How do I add new employees?
Once the Time Management module has been ordered, it must be set up. We will support you in the set-up processes, so that the module can be tailored perfectly to you and your company.
If after initial set-up other employees wish to use the Time Management module, you must set it up again for each new employee. The following article explains how to proceed and what you should bear in mind.
1. Invite Employees to Join Atlanto
In order for the new staff member to be able to use Atlanto, they must be invited by the account holder (or by any user with the role “staff management”). To do this, go to the settings and then to “Employees”. Then click on “Add” and enter the e-mail address of the desired employee. It is important that you select the “Time management” permission under permissions.
Please note that adding more users with the role “time management” can increase your monthly costs.
2. Add Employment Relationship
As soon as the new employee is invited to Atlanto, a new employment relationship can be added. Go to the time management settings and then to “Employment relationships”. Select the new employee by clicking on their name. You will then see the following overview:
Now click on “+ Add employment relationship”. This opens the input field to add data for the new employment relationship.
Use the first two input fields to enter the duration of the employment relationship. If the employment relationship is for an indefinite period, leave the “Until” field empty.
In a next step, you can select the appropriate working time profile (defines vacations per year and working hours per week) and the appropriate public holiday profile (defines public holidays). If none of the existing profiles fit, you can always create new ones. To do this, go to the time management settings and then to “Holiday profile” or “Working time profile”.
Finally, you can decide whether the position is 100% or part-time. If you select “Part-time” determine the corresponding workload under “Workload in %”. The target working time and the vacation days are automatically adjusted according to your specifications.
3. Assign Supervisor
Next, assign a supervisor to the new employee or assign the subordinate to the new employee as the new supervisor.
To do this, go to the time management settings and then to “Working relationships”. Then click on the three dots of the employee to be edited and then on “Supervisor”.
Now appoint the appropriate supervisor for your new employee.
Note: The role of the supervisor is particularly relevant for the module “Time Management”, as the supervisor manages the subordinate’s absence requests, among other things.
