In the catering industry in particular, it is common that expenses are reduced when containers (crates) are returned. Atlanto currently does not allow liabilities to be recorded as collective entries and two credit accounts.
Example: You order materials worth CHF 2,000 and have returned empty containers at the same time (e.g. CHF 300). This means that you will receive an invoice for CHF 1,700. The cost of materials is CHF 2,000, but you receive a credit note for CHF 300. Ultimately, a payment of CHF 1,700 is made, which also corresponds to the amount of the liability. This triggers the following entries:
Payable (debit side) to bank (credit side) with CHF 1,700 (including VAT 2.6%)
Minus debit entry: Payable (debit side) to expense (credit side) with CHF 300.00 (tax-free)
However, this is not possible in Atlanto from a payable (Accounting/Payables/three dots/Post payment).
You must proceed as follows:
– The receipt can be uploaded to the inbox and categorised as ‘already paid’
– Pay the invoice manually via your e-banking
– Once the transaction is under bank movements in Atlanto, you can select the three dots for the corresponding transaction and choose the option “Create financial accounting posting”
– The receipt can now be attached from the inbox (see top white box in the posting mask).
– This allows you to enter the second credit account (via collective posting) and reduce the expenses for the crates (tax free).
